Skip to main content

How to back up Albums or is that not possible?

Answered

Comments

9 comments

  • Brian Lawson Community moderator

    If you are backing up you home directory you are backing up your database and albums. You cannot separate one from the other though; i.e.; backing up just the albums or just the database.

    My MacBook Pro died recently requiring the purchase of a new computer. I was able to migrate everything from the old laptop to the new Mac mini from my backups. Everything was restored and ready to go once the migration had finished.

    0
  • Jani Sjöblom

    Okay, it's actually everything that I want to back up as well, but I mentioned specifically albums as that's what is important to me and couldn't find any way to back up that. But it's assuring to hear that you could restore everything from your old computer to new one, and I guess that includes your albums as well? :)

    One thing though: by "home directory" do you mean it's sufficient just to back up the directory where ON1 Photo RAW is installed (In my case, D:\Software\On1 Photo Raw), or should I add some other folders in as well? You use MacBook but I use Windows, so there's something at C:\Users\<username>\AppData\Roaming\ON1 as well and who knows where else... So, would be nice to know which folders to back up so if the worst happens, I could just restore those and all my Photo RAW settings, albums and whatnot are restored :)

    0
  • Brian Lawson Community moderator

    Yes, my albums came through just fine. I have my own secondary backup system for that—I apply a Keyword that matches the Album's name to every image I put into an album. If I ever need to rebuild them, say after having to Reset the Cloud Sync service or the program as a whole, then I can just double-click the album-name-keyword to find all the photos that album contained and create a new one with them.

    Your Home directory is where all your personal data and program settings are stored. For Windows users that is C:\Users\<user>\. The program specific stuff—preference settings, program state info like window size and position, etc.—goes into the AppData\Roaming subfolder. As you've found, Photo RAW's data goes in its ON1 subfolder. If you ever need to restore your Photo RAW user data the full path is C:\Users\<user>\AppData\Roaming\ON1.

    All of your edits also get stored into the .on1 sidecar files which get stored along side the edited photo. Their use is optional but on by default. Metadata like Keywords, Ratings, etc are also stored there and in .xmp sidecars. By adding the Album name as a Keyword everything you need to completely rebuild your photo library is saved right in the directory where you store your photos. If worse comes to worse and you loose everything but that photos directory (you have to use the Reset ON1 Photo RAW 2021 option in the Delete Settings? dialog at startup for instance) you can rebuild it all just by recreating your Albums and Catalogs.

    I run a nightly full bootable backup on my boot drive along with a separate backup of the external drive where I have all my personal data including my Pictures directory. I also run an hourly incremental backup using Apple's Time Machine system. I also have more backup drives of just my Pictures drive that are updated before I do an update to the Photo RAW program or start testing new versions.

    0
  • Jani Sjöblom

    Thanks for detailed info. Did I understand right if I say that basically I can just backup C:\Users\<user\AppData\Roaming\ON1 folder and all subfolders under that, and then if I ever need to restore my albums/settings, I just reinstall Photo RAW and then replace that folder with my backupped one? As all .on1 sidecar files will be stored on pictures folder and they will be backupped anyway at the moment. 

    So far I have edited metadata with digiKam only, and that saves the metadata in the picture file itself - but good to know that if I edit metadata with Photo RAW, that will create separate files for each picture for metadata as well...

    I hope ON1 will update the software so that we can actually manually and/or automatically backup the album database somewhere safe where we can also import it again when needed. To me that is more or less obvious functionality for programs like this and I am amazed to find out there is no such feature yet! I appreciate your workaround for backupping albums by using keywords, but as I am probably going to have 100 albums, it just seems to be quite huge task to recreate them all again manually if needed, IF restoring that home folder alone is not enough :/

     

    0
  • Brian Lawson Community moderator

    Did I understand right…

    Yes, theoretically. That is essentially what I did when I migrated to the new Mini and it worked for me.

    So far I have edited metadata with digiKam only, and that saves the metadata in the picture file itself

    RAW files cannot store that kind of metadata. That's what the .xmp sidecars are for. ON1 has the Embed Metadata command in the Photo menu to save it in the file types which support it—basically all but RAW. I use Adobe Bridge when I need ta different tool for it.

    Backing up Albums is a much requested feature. Don't hold me to it but I think I read that there are plans to have the program automatically assign keywords to images as they are added to albums so it automates one step in the process. Yes, it is a bit of a pain to recreate them manually but double-clicking the keyword, pressing Command/Control-A and dragging to the Plus symbol to create a new Album takes less than 5 seconds. You can rebuild them in under 10 minutes. I'll bet that's faster then reinstalling the software and running the needed restores. 😉

    0
  • Jani Sjöblom

    I am mainly using .tiff and .jpg files so those support embedded metadata. I tried .png first but noticed that it didn't, so switched to .tiff as I scanned my old photos...

    Hopefully ON1 is actually completing those plans you have heard of, and that it applies to existing albums as well! :) But I think I need to do what you suggested as well, adding album-specific keywords to images, just as an extra backup, as although restoring home folder "should theoretically work", even if it has been working for you, isn't fool-proof enough for me :D

    I guess I also need to start doing it soon, because I am not sure how Photo RAW 2021 handles large amount of images/albums: I checked and I should have about 13 000 images (and maybe couple of hundred albums!) when my work is done, so something in Photo RAW may get corrupted sooner or later...

    0
  • Brian Lawson Community moderator

    I agree with everything you said and that's why I have multiple redundancies in my backup system.

    Good luck.

    1
  • Jani Sjöblom

    Just wanted to add that I decided to combine Brian's idea with my way of handling metadata, basically because I don't like ON1's way of adding separate .on1 file for each image (even those that I haven't actually edited), just because I added a keyword to a picture. That's not metadata as such, as it's not embedded, or that's how I see it. So, I decided to use digiKam and add album name metadata for each image (Album/Party 1, Album/Birthday 3 etc), which added them in the picture file itself (as that works with TIFF and JPG). So, now IF the worst happens with Photo RAW, I have the album name forever embedded in the image file itself, so every image will be "software-independent" :)

    0
  • Brian Lawson Community moderator

    You can do that in Photo RAW too. You just have to use the Embed Metadata command.

    0

Please sign in to leave a comment.